Wiki source code of EasyChair Student Tutorial
Version 9.1 by Alexander Schulz-Rosengarten on 2018/09/25 13:16
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| author | version | line-number | content |
|---|---|---|---|
| 1 | === Registration === | ||
| 2 | |||
| 3 | If you do not have an EasyChair account (which is most likely), you need to sign up for an account first. | ||
| 4 | |||
| 5 | Go to the [[registration page>>url:https://easychair.org/account/signup.cgi||shape="rect"]]. First solve the very challenging Captcha and then fill in your personal data. | ||
| 6 | |||
| 7 | {{note}} | ||
| 8 | Use your university mail address! | ||
| 9 | {{/note}} | ||
| 10 | |||
| 11 | [[image:attach:registration.png]] | ||
| 12 | |||
| 13 | === Creating a new Submission === | ||
| 14 | |||
| 15 | To create your submission, visit the EasyChair site of the seminar, log in and click on the //New Submission// button in the header bar. | ||
| 16 | |||
| 17 | Complete the form with the information about you and your paper. Please use the Organization as presented in the image below. | ||
| 18 | Note that, all fields are not final and can be changes later on. | ||
| 19 | |||
| 20 | [[image:attach:submission-form.png]] | ||
| 21 | |||
| 22 | {{note}} | ||
| 23 | Use the //New Submission// option **only once** for your first submission! | ||
| 24 | |||
| 25 | All following uploads of your paper and milestone submissions must be updates to your existing submission (see next section). | ||
| 26 | {{/note}} | ||
| 27 | |||
| 28 | === Updating your Submission === | ||
| 29 | |||
| 30 | After you created a new submission, you can access your submission via the new button //Submission <your number>// in the header bar. | ||
| 31 | The page then displays the current state and information of your submission. | ||
| 32 | |||
| 33 | You can update these information using the options in the top right box of this site. | ||
| 34 | |||
| 35 | [[image:attach:update-submission.png]] | ||
| 36 | |||
| 37 | === Roleplaying === | ||
| 38 | |||
| 39 | During the seminar (usually after the first deadline) you should have receive an invitation into the Program Committee (PC) of the seminar. | ||
| 40 | This the a prerequisite for the creating reviews, hence make sure you accept the invitation a.s.a.p. | ||
| 41 | |||
| 42 | As soon as you are part of the PC, you have different roles in which you can access the seminar site on EasyChair. The roles have different purposes and permissions. | ||
| 43 | |||
| 44 | (% class="wrapped" %) | ||
| 45 | |=((( | ||
| 46 | Role | ||
| 47 | )))|=((( | ||
| 48 | Purpose | ||
| 49 | ))) | ||
| 50 | |((( | ||
| 51 | Author | ||
| 52 | )))|((( | ||
| 53 | Create and update your submission | ||
| 54 | ))) | ||
| 55 | |((( | ||
| 56 | PC member | ||
| 57 | )))|((( | ||
| 58 | Create and view reviews | ||
| 59 | ))) | ||
| 60 | |||
| 61 | This means you cannot edit your submission when you are in the //PC// role and you cannot create reviews in the //Author// role. | ||
| 62 | |||
| 63 | ==== Changing your role ==== | ||
| 64 | |||
| 65 | When you access the EasyChair page of the seminar you are usually ask in which role you want to enter. | ||
| 66 | |||
| 67 | Your current role is always displayed in parentheses after the seminar title at the top of the page. | ||
| 68 | |||
| 69 | You can change your role by accessing the conference menu (e.g. Kiel-rtsys-sem-18ws) in the top bar an selecting //Change role//. | ||
| 70 | |||
| 71 | [[image:attach:change-role.png]] | ||
| 72 | |||
| 73 | === Reviewing === | ||
| 74 | |||
| 75 | After the deadline for the review versions, you will be assigned as reviewer for two other submissions. You will be notified by mail when the assignment is done. Enter the EasyChair page of the seminar in your **PC member role**. | ||
| 76 | Click on //Assigned to me// in the //Review// menu and download the paper you are assigned to review (submission column with adobe pdf symbol). When you have read the paper and you are ready to write the review click on the //+// button to create your review. | ||
| 77 | |||
| 78 | [[image:attach:create-review.png]] | ||
| 79 | |||
| 80 | Complete the review form and submit it. | ||
| 81 | |||
| 82 | [[image:attach:review-form.png]] | ||
| 83 | |||
| 84 | {{note}} | ||
| 85 | If you want to update your review, **do not create a new review** but click on the link with your name in the //(Update review) PC member //column of the review table. | ||
| 86 | {{/note}} | ||
| 87 | |||
| 88 | When all reviews are finished, you will receive an Email with the reviews for your paper. | ||
| 89 | Alternatively you can log in as PC member and access the review of your paper via the //Reviews// menu → //All submissions.// |